Alexandra Rybakova ✻Creative Operations ✻Portfolio 2026 ✻Design × Business ✻Taste ✻Builder ✻AI native ✻London based ✻
Alexandra Rybakova ✻Creative Operations ✻Portfolio 2026 ✻Design × Business ✻Taste ✻Builder ✻AI native ✻London based ✻

Hi there!

I'm Alex,
I get things done.

AI-native Founder's Office generalist for tech startups that enable human interaction and real-life experiences.

I bridge strategy and execution, and connect the dots between digital products, real-life experiences, brand, and operations. I build with AI to improve personal and team productivity.

I value good design, good taste, people, and fun.

Alexandra Rybakova portrait
01About

Chief of Staff-style Operator

01

Problem solver

I get things done.

02

Multiplier

I build scalable things and find unconventional ways to improve efficiency.

03

Mess → Process

I bring structure to chaos.

04

Team builder

I help people thrive and lead without micromanagement.

05

MBA

with Distinction, 2026

full scholarship for excellence

University of Glasgow

02Expertise

Operations & Team

I have experience creating processes that benefit all parties — creatives, the marketing team, and other areas of the business. I've developed project management disciplines from scratch, maintained them, and enabled efficient operations across markets.

At Wheely (Series B) I was de-facto chief of staff to the design director and co-founder, running the in-house studio and building creative × marketing × product ops — so designers could design. Before that, I worked studio- and agency-side as a project and account manager.

Process designCross-marketChief of staff
Wheely design & marketing operations

Wheely design & marketing operations

One intake route and brief templates across four markets. Brief review, capacity tracking, traffic and resourcing. Playbooks and SOPs that turned launches into a repeatable system. I led the team's move from Asana to Notion.

People and rhythm

People and rhythm

Hired a project manager and helped hire designers and brand roles. Set up onboarding for design, brand, marketing and product. Owned the weekly meeting, all-hands and an off-site.

03Expertise · Marketing

Commercial & Growth

PartnershipsMarket entryGo-to-market
Partnerships at Wheely

Partnerships at Wheely

Ran production and delivery for major brand partnerships across four markets, which doubled revenue.

Dubai launch

Dubai launch

102% year-on-year booking growth, the biggest increase across Wheely's markets, with 20+ media features including CNBC and Vogue Arabia. Market analysis, strategy and launch communications delivery.

Craftup

Craftup

Built a marketplace for independent designers from zero and onboarded ~100 brands through the go-to-market I designed.

04Expertise · Brand

Brand & craft

Brand systemsCreative directionCrit
05Expertise · Digital

Digital expertise

Growth
$7M

added e-commerce revenue for Ekonika (agency, checkout drop-off cut from 33% to 12%)

Product
Wheely logo

Explore features for the web and mobile apps.

Endorsement
UK Global Talent

Endorsed by Tech Nation.

06Expertise · AI

AI native builder

I think like a founder and I build — with AI and before AI. My latest tool is Marginal Notes — smart bookmarks for paper books. I've also built marketing automations and other productivity tools.

Rapid prototypingAgentic flows
07Expertise · Venture

Founder & venture lens

Founder experiencePortfolio support
Free Bikes

Free Bikes

Founded and ran Russia's first free bike-sharing non-profit. Raised money through crowdfunding, grants and partners, and ran it for more than two years with national press coverage.

Ultimo Fruto (MBA, Entrepreneurial Finance)

Ultimo Fruto (MBA, Entrepreneurial Finance)

As COO, built the investment case across three funding rounds: 5-year P&L, valuation, cap table, dilution, liquidation waterfall and full term-sheet provisions.

Yattle

Yattle

Advised a youth employability platform: diagnosed analytics and conversion gaps, set a North Star metric and KPIs, and built a roadmap from side project to funded operation. It's the kind of help a studio gives the companies it backs.

08Expertise · Words

Writer and educator

500k+ unique readers of my educational articles on project management. Best-selling educational course with ~3,000 students.

EditorialCurriculumCommunity
09Love Sharing

Love Sharing

I care about people and team culture. I believe that collaboration, creativity, and sharing experiences go hand in hand. I'm a people person who loves to share. I support the team through good times and bad, and I volunteer my time to support things I value.

CultureCommunityTeam morale
10How I can help

What can I take off your plate?

If you're looking for a Chief of Staff, a Founder's Associate, or another generalist role — give me a shout and let's discuss whether I can help.